Part Time

Administrative Assistant at Snow City Arts

Fields: arts, health, education, youth,

Location: Chicago, Illinois

About the Organization: Snow City Arts (SCA) educates and inspires children and youth in hospitals through the arts, providing one-on-one and small group instruction in the visual arts, creative writing, theatre, music, and media arts to patients. SCA’s project-based arts education curriculum is steeped in studio practices. Student workshops are assessed and extensively documented through a customized database and an extensive portfolio archive. The SCA team includes a professional staff of 6; an artistic staff of 11 part-time Teaching Artists; and numerous interns, work-study students, and volunteers. We are a small but dedicated, efficient, and creative organization with a broad reach.

About the Position: The Administrative Assistant reports to the Program Director and manages a full portfolio across a wide variety of responsibilities in support of the successful operations of SCA’s programs.

  • Program Management: Produce monthly data reports; schedule one-on-one tours with artists in partner hospitals; facilitate other requests as needed
  • Human Resources: Manage Payroll for hourly employees and submit to accountant; update artist staffing schedules; assist with orientation for new staff
  • Supply Requests: Gain approval for, order, and manage the timely delivery/pick-up of artistic supplies and equipment across hospital campuses; support financial tracking and coding of supply purchases and accounts; occasionally move artwork and equipment weighing up to 50 pounds for various curricular and events needs
  • Releases: Manage the collection of student releases and maintain filing systems
  • Academic Initiatives: Spearhead the production of school reports and support SCA’s academic advocacy for its students
  • Board: Support the staff interactions with the Governing Board, Auxiliary Board, and Board Committees
  • Continuing Education: In collaboration with the Program Director, spearhead the administration of opportunities for continued education of SCA alumni
  • Miscellaneous: Manage administrative tasks to ensure smooth operation of the organization

Special Requirements/Qualifications:

  • Strong interest in non-profit administration and arts education practices and procedures
  • Ability to develop and manage systems
  • Exceptional computer skills
  • Some evening and weekend work is required
  • Bachelor’s degree preferred
  • ability to work at a fast-pace; excellent attention to detail;
  • capacity to build multiple, individualized internal and external relationships;
  • aptitude in working closely with people from various artistic and administrative backgrounds;
  • excellent verbal and written communication skills;
  • the ability to manage projects from conception through completion and evaluation;
  • demonstrated capability to prioritize and solve problems.

Estimated Salary: ~$15/hour + benefits

Deadline: November 23, 2018 5:00 PM

Apply Here:
Snow City Arts

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