Full Time

Development & Communications Associate at Caldera

Fields: arts, education, environment, youth, poverty

Location: PortlandOR, Oregon

About the Organization: At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of underserved youth through innovative art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures individual creativity beginning in sixth grade and continuing into young adulthood. Our Artists in Residence Program awards US-based and international artists the gift of time and space to practice at our Arts Center in Sisters, Oregon.

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression. We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression. We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

About the Position: The Development and Communications Associate plays a critical role in all of Caldera’s fundraising and communication efforts, and will work closely with the Advancement team to organize donor events, administer the Raiser’s Edge data and gift management software, and assist with general administration. This position reports to the Director of Advancement and regularly collaborates with the Annual Giving Manager.

Specific Responsibilities:

  • Fundraising Data & Gift Management – 40%
  • Administer Raiser’s Edge donor database and gift processing system
  • Maintain accurate and up-to-date donor and gift records and conduct periodic reconciliations with accounting department
  • Process EFT and credit card donations
  • Produce donor communications such as gift receipts, acknowledgements, and pledge reminders
  • Produce customized mailing lists, email lists, and reports for department use
  • Maintain efficient systems for data cleansing, data entry, gift processing, prospect research, and relationship management

  • Fundraising Event Support – 20%
  • Administer Greater Giving software and serve as a liaison to external software support vendors
  • Track event attendance and create donor follow-up lists for thank you calls and emails
  • Assist with event production and planning
  • Attend fundraising events and provide event support

  • Communications Support – 30%
  • Assist with creation of communications and marketing pieces including email newsletters, social media content, annual reports, and other print and digital communications
  • Assist with mailings for fundraising, donor stewardship, and cultivation
  • Prepare materials for proposals, site visits, and meetings with funders as needed

  • General Administrative Support for Development and Communication – 10%
  • Participate in yearly audit, as needed
  • Prepare check requests and support department vendor relationships
  • Provide overall administrative support to Director of Advancement, Annual Giving Manager and Executive Director

Supervisor: Director of Advancement ~ Full-time (37.5 hours/week), 9:00a – 5:00p Monday – Friday ~ Location: Portland office, 1227 NW Davis St, Portland, OR 97209 ~ Start-date: November 13, 2018.

Special Requirements/Qualifications:

  • Overall understanding of nonprofit fundraising processes
  • Passion for Caldera’s mission, social and environmental change, and racial equity
  • Ability to communicate effectively, written and oral
  • Ability to manage a project from inception through completion
  • Exceptional attention to detail and organization skills
  • Self-motivated, positive, and a collaborative team player
  • Experience and ability to work in a multicultural environment
  • Preferred Qualifications:
  • 2 years experience in nonprofit administrative or fundraising role with similar responsibilities
  • Experience processing donations and maintaining donor confidentiality
  • Experience using Raiser’s Edge, Greater Giving, or similar database systems
  • Experience using Google Suite and/or Microsoft Office
  • Experience using Mailchimp and social media platforms (Facebook, Instagram, Twitter, etc.)

We encourage people of color and Caldera community members to apply.

Estimated Salary: $38,000-$42,000 annual DOE, non-exempt. Benefits include: generous paid time off, health, dental, and vision insurance, 403(b) retirement matching, long-term disability, short-term disability, and life insurance.

Deadline: October 5, 2018 5:00 PM

Apply Here:
Send a resume and cover letter describing interest in and qualifications for the position, highlighting experience and competencies that meet the role’s requirements. You’re welcome to also include anything else you feel is pertinent for us to have. Materials should be sent to Jobs@CalderaArts.org by Friday, October 5 at 5:00pm. No phone calls, please.


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